Speaker and Poster Author FAQs

Q: Is there a PowerPoint template?

A: The PowerPoint template is available to download here.

Q: Am I required to use the PowerPoint template?

A: No, but please use the template as a guide to make sure you include all required information

Q: What are the logistical requirements for my Poster?

A: Please refer to this link (Poster Logistics)

Q: Is there an on-site poster printing service?

A: Yes!  The FedEx office in hotel can print your poster.  The printing fee for a 42" x 42" poster is $60.45.  Visit this site for information and to place your order:  https://docstore.fedex.com/hco0363

Q: Are there more guidelines for preparing and arranging posters?

A: Yes.  Please review this document.

Q: What are the guidelines for preparing Posters with Fellows? 

A: Posters with Fellows may be set up on Wednesday, October 12 between 11:00 am and 3:00 pm in the Atrium Foyer near the HFES registration counters.  Please affix your poster to the available poster board of your choice.  Please attend your poster on Wednesday, October 12 from 3:00 pm to 3:30 pm in the Atrium Foyer.  Poster board dimensions are 4’ x 8’.  You may use the entire side (there will one poster on each side of each board).  For poster printing with the FedEx office inside the hotel:  https://docstore.fedex.com/hco0363.  Posters should be secured with push pins (provided).  Please be prepared to store your poster tube in your room if you plan to save your poster. HFES is not responsible for loss or damage to poster tubes or personal items left under the poster.  Posters left in the gallery after the removal time (Thursday, October 13 at 3:00 pm) will be discarded. HFES is not responsible for loss or damage to posters left after this time.

Q: Are you accepting late-breaking submissions?

A. The submission period for late-breaking papers closed on July 29, 2022.

Q: How should I format my abstract proposal? What are the length requirements?

A: Please refer to the proposal guidelines

Q: Am I required to submit proceedings?

A: No, but we strongly encourage it.

Q: Will late-breaking submissions be included in the proceedings?

A: No, late-breaking submission authors should not submit a paper or abstract as these submissions are not able to be printed in the proceedings.

Q: How long does my proceedings paper need to be?

A: Submissions may not exceed five formatted pages, see the Proceedings Paper Guidelines for more guidance

Q: Can I submit an extended abstract instead of a proceedings paper?

A: Yes; an extended abstract must be at least 500 words. You’ll use the same proposal template but remove the top paragraph that's marked as "abstract", and just use the two-column format for the whole thing.